Step 1 > Register your company name
The Whitehaven Coal Contractor Management System can be found by selecting Register/Login Now at the top of the page >>
Select Register and:
> Search for your company’s name to request a new login, or choose to add your company and search by your ABN.
> Complete your registration request by filling in your company details (name, address, ABN and contact details).
> Submit these details and, on approval, you’ll be emailed your new user name and password to login.
Step 2 > Register your company’s details
Using your new details, login to the Whitehaven Coal Contractor Management System (click Register/Login Now at the top of the page)
Select apply to follow the process to register your company, which includes entering your address, contact details and ABN, and selecting the insurances and licences your company can supply to support your registration. More information about the required documents can be found on the FAQ’s and documents page.
Step 3 > Pay for registration based on category
You will now be categorised and pay using the information you have provided. The costs outlined below are determined by the complexity and verification needed for your registration.
– Class A contractors – $250 + GST
– Class B contractors – $450 + GST
– Class C contractors – $550 + GST
– Subcontractors – $100 + GST
Subsequent year renewals for all categories – $100 + GST
If your Whitehaven Coal contract owner/coordinator has not yet issued your Safety Management System paperwork, you can still register to book your workers an induction. Registrations under this category require insurance and licence uploads (if appropriate) and costs $100 + GST for a 12 month subscription.
Step 4 > Upload insurances and licences
You’ll next be prompted to upload copies of the licences and insurances you selected in step 2 for verification, as well as Whitehaven Coal Online Safety Management System Documentation.
Step 5 > Complete a Safety Management System (SMS) review if required, and finalise registration
The final step for company registration is to successfully complete a SMS review, an independent desktop audit of your Work Health and Safety documents by a qualified WHS professional. The documents you’ll be asked to upload in the system for your SMS review depend on your category and may include, but are not limited to:
– WHS / OHS Policy
– Environmental Policy
– Risk Management Procedures
– Systems of Work process including incident management
– Drug and Alcohol management
– Emergency management
– Training procedures including induction management
– Sub-Contractor Management (if applicable)
– Continual improvement processes
More information about SMS reviews can be found on the FAQ’s and documents page.
On successful review and document verification, you will be emailed that your company registration is complete.
To complete your full registration, you will next register your employees, purchase their site access cards, and book their inductions.